Tallulah’s Top Tips for the week #29

1. Avoid duplication when setting up a team channel in Microsoft Teams. Check that there’s no other team with a similar name or doing a similar thing. The software doesn’t check for duplication, so you need to manually check.

2. Make change happen by: 1) Looking through a fresh lens 2) Stepping back to gain perspective 3) Looking for unexpected combinations 4) Experimenting efficiently 5) Anticipating hostile environments.

3. Think about naming conventions when setting up team channels in Teams, especially if you’re going down the self-service route and letting people set them up themselves. Remember the O365 Admin Centre lets you block certain words!

4. Technology transformation means learning new skills. One skill we will need to have is creativity. So, training should focus on making us innovative and analytical; and, help us to solve problems and apply new ways of thinking.

5. When you set up a new team channel in Teams, you’re also setting up a new Group. So, if you already own a Group, you’ll need to connect the team channel to the existing group. Otherwise, you’ll have two Groups named the same with two different IDs.

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Tallulah’s Top Tips for the week #28

1. Prosci found that 70% of change projects don’t adequately plan to address resistance. Recognise that resistance is healthy and try to understand what is driving it. Read these helpful tips to overcome resistance.

2. Heard the saying, ‘if I’ve said it once, I’ve said it a thousand times’? A great saying to live by when you want employees to learn new technology and a way of working. Keep telling people the same thing and the message will eventually stick!

3. People need to be in the right headspace and have the time for learning and training. So, avoid introducing new technology during busy periods – like month or year-end. Get to know people’s schedules so you can fix training when they’re most up for it.

4. New to Microsoft Teams and trying to figure out the best way to get you and your team started? Then watch this helpful ‘Get your team up and running…’ video.

5. We love to talk about where we started in life and how far we’ve come. Don’t forget to put measures in place at the start of a technology adoption programme. Otherwise, how can you boast about how far you’ve come?!

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Tallulah’s Top Tips for the week #27

1. Did you know if you’re using Microsoft Office 365 and are on LinkedIn you can co-author Office 365 documents with your LinkedIn connections? Taking collaboration to a whole new level!

2. Every successful technology transformation programme needs a leader with Sherlock Holmes attributes. Think deductive reasoning qualities, observation abilities, respect, an excellent reputation, and the ability to see and solve problems before they happen.

3. Two important ways to incentivise people to buy into a major change are: 1) Celebrate success in an exciting way 2) Measure adherence to the standard and hold people accountable to the expectation. A great tip, thanks Harvard Business Review!

4. 92% of people multitask during webinars. Yikes! Webinar training courses should be well designed so attendees don’t switch off, and it takes specialists to keep an audience you’re not physically with engaged. That’s why all our virtual trainers are COLF certified.

5. Want to know the early-stage failure patterns of a technology transformation project? They’re planning to plan, pure experimentation, blind spots, being near-sighted and far-sighted, excessive centralisation and decentralisation, and haphazard behaviour. Thanks World Economic Forum!

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Tallulah’s Top Tips for the week #26

1. Did you know in Microsoft Teams you can take private notes in the new Wiki app? Makes it much easier to keep all your notes in one place and nicely filed! Find out how to use the private notes Wiki app.

2. You now have greater control over who attends your meetings in your Microsoft Office 365 Outlook Calendar. If you’re organising the meeting you can choose whether to allow attendees to forward the meeting invite to other people.

3. 85% of workers experience conflict, but studies have found that it is the organisational structure creating the conflict between departments not individual personalities. IT transformation programmes are made up of multiple departments, so don’t fall victim to conflict by reading these helpful pointers.

4. Almost 50% of workers cite technology issues as the top reason for their lack of productivity; and, workers estimate they lose 10 minutes per hour during their working day due to a lack of effective technology. Ouch! It’s time to transform workplace technology. Thanks for these findings, Deloitte.

5. You can create an organisation-wide team in Microsoft Teams. Now, that’s what you call collaborative working! Read how you set up the channel.

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Tallulah’s Top Tips for the week #25

1. Thanks to machine learning you can now automatically transcribe video and audio files that are stored in OneDrive and SharePoint, with the transcript being displayed on the screen. Find out how.

2. If you’re on a video call in Microsoft Teams you can now blur your background. Click on the fourth icon along called ‘my options’ with the three dots (…) then click on ‘Blur my background’. Simple!

3. Great employees want to learn. Great managers know how to teach. This is so important to remember with technology change as employees seek permission to change from their line managers. Managers need to be prepared to learn and teach what they know. Here’s some tips on how…

4. Employees waste 13 days a year in unproductive meetings. Make them more productive by asking people questions to encourage interaction rather than talking at them.

5. 80% of digital leaders highlight new ways of working as the top enabler of their success. A great finding, thanks World Economic Forum!

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Tallulah’s Top Tips for the week #24

1. Want to send an animated GIF in a message or channel conversation in Microsoft Teams? Click the GIF icon beneath the compose box then use the search bar to find an image you want. Try searching ‘thumbs up’!.

2. Are you making the most of your command bar in Microsoft Teams to help optimise your productivity? Watch this short video which tells you how to take quick actions, do searches and launch apps.

3. Do you struggle to keep virtual meetings on track? Here’s six helpful tips to make them more efficient.

4. Five ways to avoid digital transformation disasters – talk to the people affected and listen to them; examine the ‘As Is’ process; get everyone involved; check the project’s pulse; and, be prepared for the long-term. Good advice i-Realise!

5. The World Economic Forum has found that $1.2 trillion will be spent by companies worldwide on their digital transformation efforts in 2018, but only 1% of these efforts will achieve or exceed expectations.

Follow me on Twitter @theinformteam where I’ll be tweeting a top tip at 10a.m. every morning, Monday to Friday!

Tallulah’s Top Tips for the week #23

1. You can now record your meetings in Microsoft Teams, so people who miss out can playback the recorded content anytime. To save time you can pull up the transcript and search keywords according to what you want to hear about.

2. If you use Microsoft MyAnalytics and Skype for Business, you can analyse your call and chat activity to better understand how you spend your time at work.

3. In a technology transformation programme, project management and change management should never be treated as two different teams – or even functions – but, as one. After all, they have the same end-goal: to achieve a new way of working.

4.You can make meetings more effective by tapping into the ‘4 C’s’ model – Connect, Compassion, Curiosity and Control – which is based on neuroscience. Find out how.

5. 86% of organisations said they will be using virtual classrooms for employee learning by 2019, and 40% of L&D professionals believe virtual classrooms will have the greatest impact on the L&D profession by 2020 (@CIPD).

Follow me on Twitter @theinformteam where I’ll be tweeting a top tip at 10a.m. every morning, Monday to Friday!

Tallulah’s Top Tips for the week #22

1. If you have Microsoft Office 365 and store your documents on OneDrive and SharePoint, they will now AutoSave. Meaning your documents will be automatically saved every few seconds.

2. Microsoft Office 365 and LinkedIn are now connected. So, in an Outlook Calendar Meeting Invite you can learn more about an attendee as some of their LinkedIn profile will show in the invite. It’s a real conversation ice-breaker! Find out more.

3. When developing personas think beyond the attributes of the job role and consider personal factors such as personality type, generation categorisation and personal work preferences. Take a read of ‘Five faces of today’s employees’.

4. Leaders hold the key to unlocking employee engagement, but to do so they must be mindful, selfless and compassionate. A good find by researchers Rasmus Hougaard and Jacqueline Carter.

5. 9 out of 10 L&D professionals believe that live online learning is the number one global learning technology. Thanks @YourLPI

Follow me on Twitter @theinformteam where I’ll be tweeting a top tip at 10a.m. every morning, Monday to Friday!

Tallulah’s Top Tips for the week #21

1. Want to make it to the bottom of your to-do list or leave early on a Friday for the weekend? Here’s some tips on how to make it happen – don’t stay up too late at night, get going early, energise yourself before starting work, kick start your brain with a walk, set one-hour deadlines, shorten your emails and reward yourself. Thanks for these recommendations Ross Bailey, Founder of Appear Here.

2. Work stress can have a real impact on our well-being. Cognitive neuroscientist Professor Ian Roberston has 18 simple tips to help minimise tension. My favourites are complete a simple task if you get stuck and adopt a power pose!

3. Stop meetings taking over your day. Assess whether you need a meeting – would a five-minute call be more suitable or an email with an action plan? Plan meetings to best suit your schedule. Learn to say no if the meeting will impact your day. Hold walking meetings to help energise your brain and keep meetings to the point. These are great tips from Nicky Armytage-Foy, Electric Women.

4. Be more productive thanks to writer Emma Gannon. Plan and structure your day. Make your own rules. Use different work spaces to keep you energised. Know what times of the day you’re at your best. Do your boring tasks first. Schedule time to do your email. Take short breaks to pump up your energy.

5. Remember, ‘improved productivity means less human sweat, not more!’ Wise words from Henry Ford.

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Tallulah’s Top Tips for the week #20

1. Don’t fall victim to the extreme busyness epidemic. Think, with whatever you do, what will have the most impact? Have a read of this great article: The power of doing nothing at all…

2. The belief that the amount of practice you do is the best way to learn, has been dispelled. Rather deliberate practice is the most effective way to learn. Meaning, practice should be focused, consistent, goal-orientated training. So, quality not quantity!

3. The messenger is often more important than the message itself. We tend to trust people who look and sound like us and share our values, which is why only 12% of employees trust the information given to them by a CEO. That’s why a champions’ network is critical to the success of a technology transformation programme, as it’s made up of employees who will help their peers.

4. To build a coaching culture in your company you need to start at the top, involve line managers, make a clear business case, and make it ‘the way you do things around here’. Find out how.

5. Did you know you can add a Planner tab to a Microsoft Teams channel to capture and assign tasks? And, if you’ve tasks assigned to you across multiple channels, your Planner app gives you a single snapshot in ‘My Tasks’. Even better the Planner syncs with your Outlook calendar so you know when tasks are due.

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